Paperwork

Team registration must be completed by Friday, April 18th, 2025 @ 6pm EST.

Important Note: Teams will not have to create rosters in the USAU rostering system. This is different than how PVI has worked in the past. The PVI2025 is not a USAU sanctioned event. Players will not be required to have USAU memberships. Two chaperones will be required to have USAU memberships as part of the requirements outlined below.

If your materials have not been completed by Friday, April 18th then your team may be dropped from the tournament and you may receive no refund.

Here’s what needs to be completed:

  1. Send Josh the USAU ID #’s for your two chaperones. Among a few other things, each chaperone must have a current USAU membership, be at least 21 years old, have current SafeSport training, and have a current green-lit NCSI background check. Please keep in mind that background NCSI background checks can take up to 2-3 weeks to complete. Full chaperone requirements can be viewed below.
  2. Submit your team roster through the roster collection survey. [Available by 4/1/25]

When teams check in at PVI2025 on Saturday morning, they will:

  1. Introduce us to their two cleared chaperones and have them complete a couple check in tasks.
  2. Show us the medical authorization forms that covers all of their players. These can be the ones your school, league, or other organization uses. We will not collect these documents. They can be digital. We just need to see the documents that give your chaperones permission to allow medical treatment. These documents can be digital. (You will note which players on your roster are 18+.)

If you have any questions at all about the process, please don’t hesitate to text, call, or email me.

– Josh
802-748-9857
josh@pvinvite.org

Full Chaperone Requirements:

  • Current USA Ultimate membership.
  • Signed liability and infectious diseases waivers in their USAU member account.
  • At least 21 years of age.
  • Current SafeSport training.
    • You can complete SafeSport training through your USAU Ultimate member account. On your USAU account homepage, assuming you have a current membership, check your SafeSport status on the top right side of the page. The cost of SafeSport training is included as a USAU member benefit.
  • Current green-light background check from the National Center for Safety Initiatives.
    • Background checks are good for two years; most domestic background checks cost $30.
    • Background checks take an average of 10 days, so plan accordingly.
    • You can complete a background check or see the expiration date of your current check in your USAU member account.
  • Chaperones can only chaperone for one team at an event.

Chaperone Responsibilities

  • Have access to medical authorization forms for all minors.
  • Be present with the team at all PVI events. This includes the tournament at the Oxbow as well as at the Saturday social event and at local hosting locations.