We’re less than 7 days away from first pull! All of us on the tournament organizing committee absolutely cannot wait for all of you to arrive! We have 45+ volunteers working on many fronts to make absolutely sure you have an amazing weekend of spirited Ultimate!

The tourney organizing crew!

My job is to make sure ya’ll are set up for success BEFORE you step onto the field.

Here’s what you need to do to find that success. Please make sure you read all of the information that’s listed below. I know it’s a bunch to get through, but it’s super important.

0) The last road you drive on before getting to the fields is Island Pond Rd. It’s rather narrow and lots of houses are right up against the road. Please drive SUPER carefully on the road. Please! The road is not that long so even if you go quite slow, it won’t take you very long at all to get to the fields.

1) All teams need to, again, look over the Team Status spreadsheet and let me know ASAP if you see anything that’s off. Also, that sheet will let you know what you still need to do. Of particular note, the following teams are NOT YET cleared to play because they have yet to complete at least one large outstanding item:

2) All teams will be required to check in by 8:15am on Saturday morning unless given explicit permission to check in later. You only need to send one representative to check in. At check in I will be making sure all of your items have been turned in. The two most common items I will be checking are medical authorization forms and that you’ve turned in your dinner payment. At this point DO NOT mail me checks. Hand them to me on Saturday morning. Checks should be made out to “Ultimate Good”. The exact amount each team owes is listed on the Team Status spreadsheet and right here:

3) Housing assignment emails will go out in the next 24 hours. If you do not receive yours by Monday evening, 5/11, please check with your team organizer and then email housing coordinator Megan Zinn at mrzinn88@gmail.com.

4) Please login to the USAU website to triple check that your roster is accurate. Delete players who are not coming to the event. Only players listed on your roster as fully cleared (waiver done and membership paid) are allowed to play in the event. If you are found to be playing with unrostered players your team will be immediately disqualified and you will not be allowed to return to the event. 

5) Disc spiking, in any form, will result in an immediate conversation with me and a likely team ejection from the event. Please make sure this message is clearly communicated to your team.

6) The Clarion Hotel located just minutes from the fields is offering a special room rate of $179. No rooms will be held but rate will be offered based on availability. 2 Night Minimum stay required.

7) Of course there will be plenty of water for the players throughout the weekend. However, we do not have easy access to potable water sources and so ask your help in facilitating the “flow” of refilling water bottles. Each player should bring at lease one labeled (name of team and player) water bottle. Please come each morning with a full bottle of water. We are in need of additional 5 gallon water dispensers. If you can loan us one for the weekend, we’ll offer an extra loud cheer! Contact Melinda (volunteers@pvinvite.org) if you can contribute to the cause.

8) Breakmark will have a full lineup of tournament gear available!

9) Please remember that an adult chaperone must be with you team at all times. That includes at all games, at the dinner, and at host homes.

10) We are hoping to finalize the game schedule in the next 24-48 hours. That being said, here are the key times:
Saturday, 8:15am: All teams must check in by this time
Saturday, 8:30am: 5-minute captains’ meeting
Saturday, 9am: First game starts
Saturday, 4:15pm: Shower open up at Northampton HS
Saturday, 6pm: Last round of games end
Saturday, 6:30pm: Dinner opens at Northampton HS
Sunday, 8:30am: First round of games begin
Sunday, 5:30pm: Absolute latest awards ceremony will end
Note: A few teams will have byes most rounds.

11) If you’re looking for quality games on the weekend of 5/23-24, I recommend heading up to the Kingdom Ultimate Tournament (formerly the St. Johnsbury Academy Invitational). You can learn all about the event right here.

12) Here’s the first draft of team rankings. I will be open to suggestions regarding changes for the next 36 hours:

13) Oh, and if you’re not already super spectacular excited for the event, take a look at these photos from the fields from yesterday:

See you soon!

Please let me know ASAP if you have any questions!

– Josh
josh@pvinvite.org