Author Archives: Josh

5/19 Updates

Screen Shot 2016-05-18 at 9.28.18 AMThe tournament program is now online. Only a limited number of paper copies will be available, so please make sure you have access to the digital version during the tournament.

Field will open at 7:40am on both Saturday and Sunday and the Northampton HS facilities will open at 4:15pm on Saturday. Please do not show up before those times.

If your team has a first round bye, you can check in between 9:00 and 9:30 and attend the 9:45 captain’s meeting. Please email or text me me directly if you plan on taking the later options. Please remember that all teams that are playing in the first round must check in between 7:45 and 8:15 and send at least one representative to the 8:30 captain’s meeting.

The spirit score sheet deposit of $100 or a captain’s cell phone can be made in the form of a check made out to “Ultimate Good”. Please make sure your team’s full name and division are written in the memo field of your check.

It looks like there could be some rain on Sunday. Please plan accordingly. If you see lightning or hear 5 consecutive horn blasts, you must immediately clear the fields and get back into your cars. We will return to the fields 30 minutes after the the lightning has passed. I will signal the return to the fields with a mass email.

Please do everything you can to keep sidelines clear. All tents, chairs, and other hard objects must be at least 5 yards from any sideline.

Everyone is familiar with all of the information in the FAQ and tourney program, right? 🙂

Breakmark is going to have a bunch of amazing gear for sale!

PVI_Ad-V2

5/17 Updates

Screen Shot 2016-04-12 at 11.37.13 AMThe complete tournament schedule has been finalized. Please look it over and let me know ASAP if you have any questions.

While we will have lots of water at the field site, and jugs spread around all of the fields, it would be a big help if each team could make sure to bring a large water jug to fill when needed.

All teams are currently cleared to play except for Needham B Boys.

The following teams have players on their rosters that are NOT cleared to play because they are either missing their USAU waiver or have not paid their dues: Acton-Boxborough (Boys), Andover (Boys), Andover (Girls), Hopkinton (Boys), Longmeadow JV (Girls), Needham B (Boys), PVPA (Boys), PVPA (Girls), and Scarsdale (Boys). Please clean up your rosters.

All teams must check in on Saturday morning between 7:45 and 8:15am at tournament central. The whole team does not need to be present at checkin. The person checking in your team MUST be one of the chaperones listed on your roster. Here’s what will happen and what will be checked when you arrive. Please note that all of these items are 100% required for participation.

  • Introduce at least one of your NCSI background checked chaperones
  • Show us the medical authorization forms you’ll be carrying with your team at all times
  • You’ll clear your roster of any players not at the event
  • You’ll take care of any outstanding USAU waivers and/or dues
  • You’ll hand off one of your captain’s cell phones or $100 cash as a spirit score sheet deposit. (Seriously). You’ll get your deposit back when you hand in your second spirit score sheet on Sunday. Here’s the spirit scoresheet you’ll be completing each day.

A 5 minute captain’s meeting will begin at 8:30am at tournament central. All teams must send at least one representative.

And please remember: Island Road is the only entrance to the Owbow Marina fields. It is narrow and many houses are right up against the road. You must travel at VERY LOW speeds (Less than 15mph at ALL TIMES) on the road. Violation of this rule will result in your entire team being expelled, immediately, from the tournament. The road is not long. Please be VERY careful and travel SLOWLY.

Again, please let me know ASAP if you have any questions.

The entire tournament organizing team cannot wait to host all of you this weekend!

5/16 FAQ Updates

Screen Shot 2016-04-12 at 11.37.13 AMThe following items were recently added to the tournament FAQ. All event participants are required to be familiar with all of the information contained in the FAQ.

What’s the entrance road like to the fields?
Island road, the only entrance to the fields, is quite narrow and houses are right up against the road. You MUST travel at 15mph or slower on the entire road. Please go slowly. If you are found to be traveling faster than 15mph on Island road, your entire team will be asked to leave immediately.

Are dogs allowed at the event?
Unfortunately, no dogs are allowed anywhere at the Oxbow Marina. Please do not bring your dogs to the fields.

What are the rules for team at the Oxbow?
– Always have an adult supervising
– No loitering before or after practices and games
– Parking on grass on left only, never on asphalt
– No drugs or alcohol
– No dogs
– Do a trash sweep when you leave a field
– Drive 15mph or less on Island Rd.
– Always carpool
– Limit your trips down Island Rd. (leave your car at the end near Rt. 5 and walk in when possible)
– Do not disturb the marina or the boaters (it’s their space, we are guests)
– Do not use the marina facilities, they are for the boaters
– Do not pee in the woods – use the port-a-potties
– Be kind if you interact with Island Rd. residents (even if they aren’t)

5/11 Update

Screen Shot 2016-04-12 at 11.37.13 AMThe 3rd Annual Pioneer Valley Invitational is almost upon us! Here’s what all teams need to know:

1) The following teams are not yet cleared to play. You can find out why on the team status spreadsheet.

  • Northampton JV (Girls)
  • Needham B (Boys)
  • PVCICS (Boys)

Everyone else: Please make sure your rosters are 100% clean. That means you should:

  • Remove players they aren’t attending.
  • Make sure all USAU player fees are paid.
  • Make sure all players have signed the online waiver.
  • Make 100% all of your players are on your online event roster. Teams found to be playing with unrostered players will be asked to leave immediately.

2) The first version of the schedule is now online. Please look it over and let me know ASAP if you see any issues. Note that “La” means the looser of game a. The schedule will be open for public comment until this Sunday night at 6pm. I will be coming up with the initial rankings of teams by this coming Monday evening and will send it out for two days of comment. I will be locking in the tournament full tournament schedule + rankings by next Wednesday, 5/18 night. Some notes about the schedule

  • All teams have the chance to win their division.
  • The boys division has two power pools of 4. All teams in those two pools will automatically qualify for pre-quarters. All other teams have to win their pools to make it to the pre-quarters.
  • Most teams will begin play at 9am on Saturday and Sunday. All teams will be done playing by 5:15pm on Saturday, if not sooner. All teams will be done playing by 3:30pm on Sunday, if not sooner. The Awards ceremony on Sunday will be completed by 4:30 at the latest.
  • Most teams will play 6 games. Some will play 7. A few will play 5.

3) Your dinner check must arrive in Easthampton by this Friday for us to be able to serve your team dinner on Saturday night. ($12 per person, checks payable to “Ultimate Good” and sent to Josh Seamon, PVI2016 Dinner, 183 Main St. #1, Easthampton, MA 01027) Please make sure your team’s name is written in the memo field of the check. You can also send payments via PayPal to me at jseamon@gmail.com. If you do send me funds via PayPal, please email me directly afterwards so that I can confirm receipt. The following teams owe the following amounts of money based on the number of dinner tickets they ordered through the housing and dinner form:

  • Worcester Boys ($144)
  • Concord-Carlisle Girls ($180)
  • Northampton V Girls ($180)
  • Concord-Carlisle A Boys ($180)
  • Concord-Carlisle B Boys ($180)
  • Montreal Boys ($180)
  • Mamaroneck Boys ($216)
  • Northampton V Boys ($252)
  • Beacon Girls ($300)
  • Columbia JV Boys ($384)

4) Teams will be provided with team boxes that contain fruit, various items (apples, bananas, bread, brownie bites ,Nutella, peanut butter, plastic knives, pretzels, Twizzlers). Additionally, the following items will be available for tournament participants at tourney central: bagels, cream cheese, gatorade mix, red lemonade, Nutella, paper towels, peanut butter, and watermelons. A minimal amount of other food will be for sale at the event. Please plan your lunches accordingly.

5) Everyone is going to drive below 20mph on Island Pond Rd., right? 🙂

2016 Sponsorship Update

We are thrilled to have Breakmark again as our exclusive Apparel and Event Sponsor for the 2016 Pioneer Valley Invitational. You’ll love the amazing full-sub offerings this year!

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PVI2016 - Disc

We are also pleased to welcome Valley Solar as our 2016 Water Sponsor, helping us reduce waste, help the planet, and stay hydrated.

PVI2016 - Valley Solar

2016 Field Sponsors include:

dBpm Records / Solid Sound Festival – Supporting the Northampton Survival Center

PVI2016 - Survival Center

Spikeball! The next great american sport!

PVI2016 - Spikeball

Golden Moments Spa, Northampton

PVI2016 - Golden Moments

Northampton High School Athletics!

PVI2016 - NHS

5/5 Update

Screen Shot 2016-04-12 at 11.37.13 AMWe are now just over two weeks away from the 3rd annual Pioneer Valley Invitational! Here’s what you need to know

First, a couple VERY important reminders:

A) Island Pond road is the only entrance to the Owbow Marina fields. It is narrow and many houses are right up against the road. You must travel at VERY LOW speeds (Less than 20mph at ALL TIMES) on the road. Violation of this rule will result in your entire team being expelled, immediately, from the tournament. The road is not long. Please be VERY careful and travel SLOWLY.

B) Except for the rule listed above, and spectacularly egregious violations, the PVI is generally a two strike event. We understand that teams sometimes make mistakes. If your team makes one (spiking, bad language, overly aggressive play etc.), you will have a conversation with me. If I have to have two conversations with you, your entire team will be asked to leave the event. Please remember, if you think a particular behavior might be inappropriate, it almost certainly is. (Yes, spiking is banned.)

Please make sure your entire team is 100% clear on points A and B.

Now, on to the rest:

1) The Montreal boys team has a few girls in their program that would like to pick up with one of the girls teams at the PVI. If anyone would like to pick up a couple girls on their team, please email Yohan at ybaril22@gmail.com.

2) We are very close to being able to send out your housing information. Your team contacts should be receiving housing information very soon from housing coordinator extraordinaire, Megan Zinn (mrzinn88@gmail.com).

3) The following teams are currently NOT CLEARED to play. You can find out the reason why by checking out the Team Status page.

  • Needham B Boys
  • Northampton JV Girls
  • Northampton JVB Boys
  • PVCICS Boys

4) Dinner checks must arrive in Easthampton by Friday, 5/13 in order for you to receive dinner tickets at the event. Dinner tickets will not be available for purchase at the event. We are only ordering dinner for you if your check arrives in Easthampton by Friday, 5/13. Teams can determine what they currently owe on the Team Status page.

  • Dinner tickets cost $12 per person. Checks should be made out to “Ultimate Good” and sent to Josh Seamon, PVI2016, 183 Main St. #1, Easthampton, MA 01027.

5) All teams should check their rosters to make sure they are 100% correct and up to date. Rosters will be locked 5 days before the event begins, so make sure you get all your online waivers signed, USAU dues paid, and players who are not coming dropped from your roster.

6) All teams will be required to check in at tournament central by 8am on Saturday, 5/21. The whole team does not need to be present at checkin. The person checking in your team MUST be one of the chaperones listed on your roster and they must show me all of your medical authorization waivers if you haven’t already emailed them to me. The following are 100% required in order to begin play:

  • Me (Josh) being introduced to at least one of your NCSI background checked chaperones
  • Me (Josh) seeing your medical authorization forms
  • You clearing your roster of any players not at the event

Please let me know ASAP if you have any questions

 

4/28 Update

Screen Shot 2016-04-12 at 11.37.13 AMHousing assignments will start going out in the next 5-7 days.

The paperwork deadline is coming up tomorrow. Please take a minute to look over your paperwork status and make sure it matches where you think it should be. The spreadsheet was just updated.

In order to be cleared to play, a team must have an event roster that has at least one chaperone and 10 fully cleared players. A fully cleared player has paid their USAU membership dues and signed their online waiver.

The following teams are currently NOT cleared to play:

Team Division
Cape Elizabeth Girls
Montpelier Girls
Northampton JV Girls
Somerville Girls
Amherst JVB Boys
Concord-Carlisle A Boys
Concord-Carlisle B Boys
Hartsbrook Boys
Hopkinton Boys
Montreal Boys
Needham B Boys
Northampton JVA Boys
Northampton JVB Boys
PVCICS Boys
PVPA Boys
VT Commons Boys
Worcester Boys

Please address your roster issues. Now.

4/12 Paperwork Update

The 3rd Annual Pioneer Valley Invitational is 38 days away!

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The 4/29 paperwork deadline is 16 days away!

You can check the status of your paperwork right here.

As stated on the paperwork page:

If your materials have not been completed by Friday, April 29th then your team will be dropped from the tournament and you will receive no refund. Seriously.

This is real and will happen if you don’t get your paperwork done by 4/29.

The paperwork is not hard, but it can’t be rushed.

Let me know if you have any questions.

Pro tip: You can’t add minors to your event roster until you’ve added an NCSI background checked chaperone to your event roster. The NCSI background check — which can’t be replaced with any other background check — can sometimes take 2-3 weeks to complete.